Articles 2020

Apple Advice and News

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January 2020

5 Useful Finder Tricks and Shortcuts
Copying or Moving Documents: In Finder, you can copy a document under Command C, and then paste the duplicate on your desktop or elsewhere in Finder with Command V.
 
Undo an action: You can use go to Edit: Undo or hit Command Z to undo an action in Finder. This could undo renaming a file, moving it to a folder, or even deleting a file (i.e. moving it to Trash) if done immediately after.
 
Put back: If you select and right click on a file in the Trash, you can click on “Put Back” and the file would be put back to its original spot. You can also do this once Trash is open by clicking on the “File” tab in the Apple toolbar on top of the screen and then scrolling down to “Put Back."
 
Creating a New Folder with Selected Documents: Once you select multiple documents using the Command key in Finder, under the “File” tab in the Apple toolbar on top of the screen, you can select “New Folder with Selection.”
 
Show path to document: With Finder open, under the “View” tab of the Apple toolbar, you can select “Show Path Bar” which will show all folders a selected document is in at the bottom of Finder.
 

November 2019

HIPAA Journal: "Patch and Update Computer Software or Face a HIPAA Sanction"

A reminder to all customers and people working in the medical field: failure to apply security patches is a violation of HIPAA. This applies to all technology storing or transmitting PHI. If no more patches are being issued on a piece of software or operating system you are using, according to HIPAA guidelines, "it must be upgraded or changed. Using outdated software is also a HIPAA violation.”

Unpatched software has already led one medical non-profit, Anchorage Community Mental Health Services to pay $150,000 in a settlement due to 2700 individuals having their data exposed. Though this case was settled in 2014, it remains relevant today as a reminder to be up to date on your software.

For more information, see the HIPAA Journal article in the link below:

https://www.hipaajournal.com/patch-update-computer-software-face-hipaa-sanction/

Be Careful of Fake Safari URLs

According to MacRumors, there is a new malware scheme where file types are disguised as safer files such as “.pdf” and “.doc” and automatically opened in Safari after download. Since Safari would think the files are safe, based on the file extension, the computer might download a “.zip” or some other file type and automatically introduce malware to the file system.

Luckily, this can be prevented. To prevent this, open Safari, open the Safari menu on the top of your screen, and go to Preferences, then click the General tab at the top.

Under this menu, you can uncheck “Open ‘safe’ files after downloading”. This will ensure you do not automatically open files after downloading them from Safari.

October 2019

PLEASE check in with us before upgrading to macOS 10.15 Catalina

MacOS Catalina 10.15 will make many older applications unusable after you upgrade. Potentially incompatible apps and devices include EHR systems (like MacPractice), digital radiography sensors, and other specialized equipment. Popular software like Microsoft Office 2011 and some Adobe CS6 (and older) applications will no longer work at all with the new operating system.

Beyond fully disabling some apps, keep in mind that the very first version of software like 10.15.0 (before any ‘patches' or updates) can often be buggy, unstable, and incompatible with the software you use every day. Unless there is a compelling reason to upgrade, in general we advise against upgrading at this moment.

Here’s how to find out which apps you currently have that will be no longer work after upgrading to macOS Catalina 10.15:

https://www.macworld.com/article/3393161/how-to-find-out-if-your-mac-software-is-32-or-64-bit.html

Once you have verified that you can safely upgrade to 10.15, here are some new features that might benefit you:

• Better Data Protection: The operating system runs in a dedicated read-only system volume that prevents anything from overwriting or subverting critical files. Apps also have to be “notarized” by Apple, which means they have been checked for known security issues.

• Mail App: Mail is changing its classic layout to a column layout with a preview of selected, but unopened emails. Mail can now block certain email addresses. It also can mute long email threads and lets you unsubscribe from mail newsletters more easily.

• Notes App: Notes will now have better search options, a gallery view, and folder sharing capacity with a “read-only” sharing option.

Running out of space?

If you get this message it likely means your computer’s storage is above 85% capacity, and you might experience issues with your computer until the drive gets 100% full—at which point your computer becomes unusable.To find out how much storage space you have (macOS 10.12 and later), go to the Apple icon at the very top left of your screen and click “About This Mac” and then select the Storage tab at the top. The Storage window will show a Manage… button. From there you will be able to see which files, folders and applications are taking up the most space on your drive.

For more complete instructions check out this article:

https://support.apple.com/en-us/HT206996

Network Attached Storage (NAS): The future of onsite file sharing

Apple has been dedicating less resources to the development and maintenance of Mac file sharing functionality in newer operating systems. Because cloud-based file sharing has been gaining popularity, fewer Mac users have been implementing local file sharing using Mac servers.

However, for many users with large files, or those who need to comply with privacy and security regulations (like HIPAA), an onsite file sharing solution still makes sense. After evaluating and testing a number of different file sharing solutions, we have chosen to partner with Synology.

This company specializes in NAS devices, which are basically boxes full of hard drives that connect to the network in your office. Their NASs provide the exact same functionality you have experienced using a Mac server to store and access files.

Their hardware provides excellent compatibility with both Mac and Windows computers. Further, Synology has been a favorite of IT professionals for almost 20 years because of their products’ reliability, value, and ease of setup and use.

 

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